Therefore, we kindly ask you to revise our policy prior to decide how to proceed.
Lawful basis and transparency
The Digital Heritage Research Laboratory (“us”, “we”, or “our”) at the Cyprus University of Technology operates this instance of the software LimeSurvey (the “Service”).
While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you (“Personal Data”). Personally identifiable information may include your Email address.
You directly provide Our Service with all the data we collect, and they are set to be stored in an anonymised form. We collect data and process data when you save a partial version of the survey (option "save and resume later") or finalise the survey.
This instance of LimeSurvey has been allowed to use the "save and resume later" option, which is for survey persistence. This would be helpful for people completing long surveys; however, to make effective usage of this option you are required to enter an email. Therefore, we do not store any of the data you entered if you do not agree on providing your email for this specific purpose. This is not going to break the anonymisation of your answer, as it does not interfere with the contents you provide - if you skip the request for an email contact your identity would not be disclosed.
The collected data (apart from the personal information) will be used for scientific research purposes, which includes the publication on academic journals and other dissemination activities, like conferences and seminars. Moreover, some selected results in an anonymised form will be displayed for outreach purposes on social media networks.
The email addresses collected will be used only for further contact, as publicly indicated in the question. We do not share this data with third party services or even our partners in the project.
We do not collect information on how the Service is accessed and used, such as your IP address, browser type, browser version, etc.
We do not use third-party Service Providers to monitor and analyse the use of our Service.
Personal Data Protection, Storage and Treatment
Concerning Personal Data Protection and Treatment, we refer to what stated by the Cyprus University of Technology: https://www.cut.ac.cy/university/legislation/policies/gdpr-policy/?languageId=1
We have implemented appropriate security measures to prevent the loss, the use or access of your personal data in an unauthorised manner, its alteration or its disclosure to unauthorized persons. Furthermore, we restrict the access to your personal data to those employees, contractors and other third parties with a business need to access your data. They shall process your personal data strictly according to our instructions and they shall be subject to an obligation of confidentiality.
We have introduced procedures to manage any potential data security breach, and we shall inform you and any applicable regulatory bodies of any potential breach when legally obliged to do so.
The data will be stored on the Cyprus University of Technology secured servers for the entire duration of the project. You may request a free of charge copy or the cancellation of your submission by sending an email to firstname.lastname@example.org